Administrator, IB Publishing
Location: The Hague

Salary: 26,200 – 32,750 Euros per year, dependent upon experience

The Administrator (IB Publishing) provides secretarial and administrative support to the Head of IB Publishing (IBP), to the Sales and Marketing team, and to other members of the department in order to support the provision of an internal publishing service, the commercial publishing operation and the delivery of a surplus to the IB.

The role holder will:
• Provide secretarial and administrative support to the Head of IBP, to the Sales and Marketing team and to other members of IBP as required to support day-to-day operations;
• Manage the logistics of meetings to ensure they run smoothly and participants are prepared and supported, and provide minute-taking and -writing support;
• Create, maintain and reconcile IBP financial records and forecast expenditure on certain budget lines to ensure financial data is recorded and reconciled accurately and appropriately;
• Undertake administration in relation to projects and internal and external conferences/events to ensure they run smoothly and efficiently;
• Take responsibility for the efficient organization and management of paper and electronic filing and archiving systems;
• Manage the IBP office (in The Hague) in relation to IB office practices and procedures, general stationery and other requirements;
• Contribute to the development and maintenance of IBP policies, procedures and records.

• A good level of general education (to at least IB diploma, A-level or equivalent);
• Proven administrative/office experience;
• Strong IT skills, especially in Word, Excel and PowerPoint;
• Excellent written and spoken English;
• Proven minute-taking and minute-writing skills;
• Excellent time-management and organizational skills;
• Good interpersonal skills;
• A willingness to take on responsibility;
• The ability to work as part of a team and autonomously, as required;
• Initiative and a care for confidentiality.

Start date
1 March 2012

Location
The post will be based in The Hague, the Netherlands.

Apply
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