Description Administrative Assistant
Our client, a fast growing food production business, has an immediate need for an administrative assistant to support the management team. The role is varied and fast-paced and includes;
- Arranging documents flow and filing (gathering all originals from various suppliers and filing in organized order, including Contracts, Acceptance Protocols etc.).
- Controlling compliance with BV procedures (budgeting, payments, invoicing, inventories, production tracking etc.).
- Secretarial help for Managing Director and Production Director (tickets and hotels booking arrangement, preparing business expenses reports, letters, e-mail etc.).
- Office accessories arrangement
- Bids gathering and tenders arrangements for office equipment and furniture purchase
- Managing legal issues (Agreements, Certificates, Licenses etc.) through legal partners and advisors
- Managing IT issues through IT services suppliers.
- Cooperation with mobile and Internet providers, with car lease companies and with other services providers
- Support in cooperation and communication with financial institutions (banks, insurance companies etc.)
- Support in reporting to the Headquarter (preparing data, documents and analysis)
- Organizing corporate events
- Data supply of SAP system to defined SAP modules
- In-coming and out-coming invoices registering, collecting and tracking (according to procedure)
- Support month-end and year-end close process
- Daily Control and Management of Clocking system
- Support to Production Director, HR Manager and Research & Analysis Manager in Clocking system data analysis (gathering data, preparing reports, making necessary corrections)
Requirements Administrative Assistant
- At least 2 years of office admin experience
- Good Microsoft office skills and ideally SAP or similar
- Good self-organization and time management skills
- Able to work under pressure and to deadlines
- Able to pay attention to detail
- High level of spoken and written English – Dutch a plus but not essential
This is a company profile
How to apply
This is application procedure
Publication end date
- Administration & Secretarial
- To be determined
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