Administrative Assistant

Description Administrative Assistant

Our client, a fast growing food production business, has an immediate need for an administrative assistant to support the management team. The role is varied and fast-paced and includes;

  • Arranging documents flow and filing (gathering all originals from various suppliers and filing in organized order, including Contracts, Acceptance Protocols etc.).
  • Controlling compliance with BV procedures (budgeting, payments, invoicing, inventories, production tracking etc.).
  • Secretarial help for Managing Director and Production Director (tickets and hotels booking arrangement, preparing business expenses reports, letters, e-mail etc.).
  • Office accessories arrangement
  • Bids gathering and tenders arrangements for office equipment and furniture purchase
  • Managing legal issues (Agreements, Certificates, Licenses etc.) through legal partners and advisors
  • Managing IT issues through IT services suppliers.
  • Cooperation with mobile and Internet providers, with car lease companies and with other services providers
  • Support in cooperation and communication with financial institutions (banks, insurance companies etc.)
  • Support in reporting to the Headquarter (preparing data, documents and analysis)
  • Organizing corporate events
  • Archiving
  • Data supply of SAP system to defined SAP modules
  • In-coming and out-coming invoices registering, collecting and tracking (according to procedure)
  • Support month-end and year-end close process
  • Daily Control and Management of Clocking system
  • Support to Production Director, HR Manager and Research & Analysis Manager in Clocking system data analysis (gathering data, preparing reports, making necessary corrections)

Requirements Administrative Assistant


  • At least 2 years of office admin experience
  • Good Microsoft office skills and ideally SAP or similar
  • Good self-organization and time management skills
  • Able to work under pressure and to deadlines
  • Able to pay attention to detail
  • High level of spoken and written English – Dutch a plus but not essential

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Administrative Assistant