Part-time HR Administrator

Description Part-time HR Administrator

Our client is looking for a part-time HR Administrator for 24 hours per week for its office in Hoofddorp. The HR Administrator will mainly perform back-office administration, responsible for HR processes and procedures, working alongside the Executive Assistant (who is also the HR Focal Point in the organisation). This function offers potential for growth in the HR role.

As an experienced HR professional, you thrive on performing HR-related administrative tasks. You enjoy processes and procedures and are always looking into ways to improve these. Accurate and efficient administrative work is what you enjoy most. You understand the importance of company policies and core values and, with your positive and enthusiastic disposition, are committed to contributing to a pleasant and respectful work atmosphere. You are very flexible and the type of professional who walks around with a notebook in hand, ready to take notes for action. Further, you are an excellent team player, highly respectful and supportive, work in a very organized and structured manner, and you will bring some “sparkle” into the organisation.

Main responsibilities:
• Keeping the overall HR File System up-to-date, and proposing improvements for its efficiency and better structure
• Scanning and filing various documents for the HR files
• Assisting with administration during recruitments, as per the company’s Recruitment Protocol
• Assisting with onboarding of new employees as per company procedures
• Assisting with contract set-up and contract renewals of staff
• Assisting with monthly salary reports, including mutations (i.e. changes to staff travel costs, on-call hours, records in the lunch lists etc.)
• Maintaining the staff vacation/leave system as per company policy: including keeping track of employee hours, leave requests and approvals
• Assisting with filling out authorized forms for staff (e.g. “werkgeversverklaringen” etc.)
• Reporting illness/illness-recovery as per company procedures
• Assisting with providing guidance/tracking/counselling in illness cases, including preparing and submitting required paperwork and communicating with the organisation’s Insurance Company and with UWV
• Assisting with keeping track of authorized changes and performing editorial work for the Employee Handbook
• Assisting with the administration of the Employee Performance Review (EPR) System
• Taking notes, preparing minutes and drafting reports upon request by the HR Focal Point (i.e. during staff meetings, recruitment interviews etc.)
• Suggesting and implementing improvements to the current HR procedures and processes
• Assisting with some checks for approvals of various invoices
• Circulating staff birthday cards in line with a reminding system
• Implementing (future) internal newsletters for staff
• Implementing (future) talent management programs
• Implementing and managing Programs for staff with minimum to no costs, with a focus to strengthen the company’s core values and team-building
• Promoting a positive atmosphere in the office
• Taking on any other relevant tasks as assigned by the HR Focal Point in an efficient and accurate manner

Requirements Part-time HR Administrator

• Bachelor’s Degree level education, preferably in HR or related area
• 2-3 years’ experience with HR
• Working knowledge of the Dutch employment law
• Excellent level English speaker and fluent in Dutch
• Experience with note-taking and transcribing into proper reports
• Excellent verbal and written communication skills
• Excellent organisational skills
• Self-starter, proactive, and independent
• positive and enthusiastic attitude
• Diplomatic, along with a pleasant, professional and upright attitude
• High level of confidentially due to access to personal and sensitive files
• Enthusiastic, strong personal commitment and strong social skills
• Respectful and supportive of company policies
• Presentable and professional dress code
• Flexible, versatile, creative and dedicated
• Ability to work under pressure, to prioritize and to meet deadlines

Company profile

Our client is providing regulatory training courses in multiple fields of aviation to help improve aviation safety worldwide and promote the understanding of existing and new European aviation regulations.

Offer Part-time HR Administrator

Part-time position for 24 hours

Selection procedure

If you are interested in this vacancy, you can apply by clicking on the button above. Your application will be sent directly to the recruiter in charge.
IMPORTANT: if you are not yet registered with Undutchables we kindly ask you to do so. Your information will be handled in the strictest confidence and your CV will not be sent to a company unless you have given prior permission.We will invite you for an extensive interview, as soon as any potential job opportunities arise. We will advise you on issues regarding employment in the Netherlands. Then, if possible, we will introduce you to a prospective company and provide support during the selection procedure.
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Part-time HR Administrator