Job Interview questions for Administration & Secretarial positions

Usual questions to expect during interview for Administration & Secretarial Jobs

GENRAL 

  • Please describe, in what way you managed the schedule of your former superior. 
  • How would you describe your skill to orgnize and manage time and resources? How do you prioritize your tasks? 
  • Did you ever experience difficulties in the organization of a meeting? What caused the difficulties? 
  • In what situation in the past did you have to deal with a stressful and tight timeframe? How did you handle the situation? 
  • What computer programs are you familiar with? With which programmes did you work most in your former position? 
  • How would you handle situation with a difficult and demanding business partner? 
  • Are you comfortable with working together with other departments? 
  • Imagine a situation, in which you had to convince your superior of a different view. How did you do it? Have you been successful?
  • How do you ensure the faultlessness of projects that include a large amout of data? 
  • What do you do to document and report the steps and outcomes of your work as well as the resources you used?

SPECIFIC

  • Can you describe how your work experience relates to this job.
  • What software packages are you proficient in?
  • What sort of documents have you produced on Excel?
  • What sort of word documents have you been responsible for typing?
  • What experience do you have with planning meetings?
  • Are you comfortable using a phone with multiple lines and handling a high volume of telephone calls?
  • How do you feel about working in a team environment?
  • What is your greatest strength and how will it help your performance in this position?
  • How do you prioritizing your work?
  • What sort of correspondence were you responsible for generating?
  • What kind of inquiries did you have to respond?
  • Can you describe what record-keeping you were responsible for.
  • What kind of confidential information did you deal with?
  • How did you deal with this confidential information?
  • What kind of supervisor or manager/s you worked for?
  • What was it like working for your supervisor?
  • What do you expect from a supervisor?
  • Describe how you handled your manager's work schedule.
  • How would you feel supervising two or three other employees?

 

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